Beyond spreadsheets: 4 free tools every modern IT team should be using

If you're working in a SaaS-inclined, modern IT team at a growing organization, there's a good chance you're quietly juggling hundreds of apps, employee exits, license renewals, and access reviews—most of it stitched together with spreadsheets, calendar reminders, and tribal knowledge.

At Stitchflow, beyond building our customizable data reconciliation platform, we've spent months listening to IT leaders and admins to understand the small-but-critical daily struggles. The ones where juggled spreadsheets still rule the game but rarely do the job well.

Whether it's offboarding completeness, tracking SaaS renewal dates, mapping who has access to which apps, or even navigating the job market for the next IT role—these gaps slow teams down and open up risk.

That's exactly why we built a set of practical, free tools designed to fix these specific problems—no learning curve, no fluff, just utility from day one.

1. OffboardIT: Customizable offboarding checklists for your org

Offboarding is deceptively simple: disable accounts, pull licenses, hand over assets. But in practice? It's one of the riskiest and most error-prone processes in IT. We've heard it all:

• Offboarding the wrong "John Smith"
• Forgetting to disable HR access until weeks later
• Leaving service accounts active because no one knew who owned them

From revoking system access and retrieving company assets to handling compliance requirements and communication handovers, there are numerous critical steps—any missed activity can lead to security risks, data breaches, and operational inefficiencies. Scattered spreadsheets, manual emails, and outdated checklists don't cut it anymore.

We built a free tool, OffboardIT, to change that.

OffboardIT gives IT teams a way to build dynamic offboarding checklists tailored to each organization's size and the departing employee's role and function.

Getting started with the OffboardIT tool:

Step 1: Instantly generate a detailed IT offboarding checklist customized for your org size, the departing employee's department, and their role.

Step 2: Modify, add, or remove tasks to ensure every offboarding checklist aligns with your company's specific policies and requirements.

Step 3: Download your customized checklist as a PDF or CSV and easily share it with your team.

Create your free customized IT offboarding checklist
 

2. Renewal Tracker: Never miss another SaaS renewal

Most IT teams don't mess up SaaS renewals because they're careless. They mess them up because contract visibility is a nightmare. They often don't have a single view to track the contracts and renewal dates—and it's super painful to comb through multiple spreadsheets.

Renewal Tracker uses AI-powered parsing to extract key details from uploaded contracts, centralizes all your SaaS apps, and sends timely email alerts to keep you ahead of renewal cycles. With contract tracking, calendar sync, and customizable notifications, you can optimize SaaS spend and make smarter renewal decisions effortlessly.

Getting started with the Renewal Tracker tool:

Step 1: Upload your contracts and let AI auto-fill key details for every app—saving time and reducing manual work.

Step 2: Track renewal dates, and sync with your calendar for better visibility.

Step 3: Set up email alerts, ensuring you never miss an upcoming renewal or overpay for unused licenses.

Track SaaS renewals for free
 

3. App Access Matrix: Define & review app access policies

Keeping track of who should have access to what becomes increasingly complex for IT teams, often leading to data mismatch and potential security gaps.

With App Access Matrix, IT teams get a structured, dynamic way to define, review, and update access policies across all SaaS applications—per app and per user role, team, department or location—without the spreadsheet mess.

IT admins can filter and group by access policies, update access permissions, export as CSV to share it with their team for easy reference during audits, internal reviews, or policy updates.

Getting started with the App Access Matrix tool:

Step 1: Choose your org size, departments, role functions, and locations.

Step 2: View, define, and change access permissions for specific apps.

Step 3: Quickly segment users by role, department or location to mark and remove app access with a few clicks.

Step 4: Download your app access matrix as a CSV, share it with your team, and reference it for upcoming compliance audits.

Define your app access policies for free
 

4. Fwd IT Job Board: You deserve the best IT jobs in the market

We built a curated job board specifically for modern IT roles—no fake recruiter listings, no spammy duplicates, no ghost jobs.

Whether you're quietly exploring roles or want to see what other companies are hiring for in IT Ops, IT Engineering, Compliance, and Security, this board gives listings worth your time.

• Handpicked & verified: We review each job to ensure it's relevant for modern IT pros. You won't waste time chasing stale links or outdated roles.
   
• Weekly updated: We add fresh listings from across the US, UK, and Canada—and remove any positions that have expired or don't match modern IT needs.
   
• Job Tips: We want to make sure you stand out. We've included key insights and tips to help you tailor your application for each role.
   

Check out the Fwd IT job board
 

Why these tools exist (and why they're free)

We didn't build these tools to replace your entire stack. We built them to fix the most painful parts of your work, the stuff that keeps falling through the cracks. And yes, they're free because we believe IT deserves tools that are useful and easy to get started with.

Got feedback? Want a tool we haven't built yet? Ping us here—we're always listening.