The 10 best employee offboarding software for IT teams in 2025

Employee offboarding is one of IT’s most persistent security blind spots. According to Beyond Identity’s 2022 report, over one-third of ex-employees still had access to company email or work files after leaving, and nearly 75% of organizations were harmed by a former employee’s access misuse.

Those numbers reveal how fragmented and risky manual offboarding really is—especially when IT isn’t fully in control. That’s where employee offboarding tools come into play. They automate account removal, enforce consistency, and close every lingering access gap.

In this guide, we compared the 10 best employee offboarding platforms for 2025—analyzing how each one handles automation, compliance, and offboarding coverage across both connected and disconnected apps.

What is employee offboarding software?

Employee offboarding software automates the process of removing user access, reclaiming licenses, and securing data when an employee leaves. Instead of IT manually disabling accounts across dozens of SaaS apps and systems, offboarding tools connect to HR, identity providers, and SaaS platforms to trigger deprovisioning automatically.

Here’s how this works:

• Detect the trigger: Monitors HR or identity systems for employment status changes and automatically initiates offboarding workflows.
• Execute deprovisioning: Removes user access across all apps, revokes licenses, transfers data, and rotates shared credentials.
• Generate audit evidence: Logs every action with timestamps and compliance-ready proof of access removal.

They also expose gaps—orphaned accounts, shadow IT, or access that should have been revoked months ago—and automate remediation before those gaps become audit findings or security incidents.

Benefits of using employee offboarding software for IT teams

For IT teams managing dozens or even hundreds of SaaS apps, automated employee offboarding is a safeguard against security, compliance, and financial risk. Here’s what modern offboarding software delivers:

Closes access and compliance gaps

Automation ensures every account—whether in a SCIM-connected tool or a disconnected app—is properly deprovisioned. This eliminates residual access that leads to insider threats and compliance violations.

Since regulations like SOC 2, ISO 27001, and HIPAA require verifiable access termination, offboarding tools provide timestamped logs, change histories, and audit-ready evidence to prove every action was executed.

Like Amit Shah, an IT Administrator at Turing, says: “Our biggest challenge wasn‘t just offboarding. It was maintaining strict security standards with a workforce that changes daily.”

Using Stitchflow’s automated offboarding tools, Turing was able to close 312 offboarding gaps in 90 days—and there were no false reports.

👉Just getting started with automated offboarding? Use Stitchflow Offboard IT to create custom offboarding checklists for different roles—it’s free.

Saves IT hours and cuts SaaS waste

Offboarding a single user manually can take 30–90 minutes across multiple apps. Automation reduces that to seconds. SpotOn, for example, used Stitchflow to close over 400 offboarding gaps and save $160,000 in unused SaaS licenses. And that also saved them two full-timers' worth of manual work.

👉Curious to see what you can save with Stitchflow? Calculate your savings with the free Stitchflow ROI calculator.

Avoids the SSO/SCIM tax

Many SaaS vendors lock SCIM automation behind expensive enterprise plans—a problem known as the “SSO tax.” For example, if you’re using Asana, upgrading from Premium ($24.99/user/mo) to Enterprise ($30–$35/user/mo) just to enable SAML SSO adds an SSO tax of about $5–$10 per user, per month.

And if you have 100 employees, that $500-$1000 in additional fees every month.

A snippet from the SSO Wall of Shame

Offboarding software that automates through the app UI instead of APIs removes this dependency, delivering full coverage across all apps without paying extra for SCIM upgrades or SSO add-ons.

📚Also read: Why automate employee offboarding

The top employee offboarding software at a glance

10 of the best employee offboarding software for 2025

While many of these tools fall under SaaS management or identity governance platforms, this list focuses purely on how each one handles offboarding and deprovisioning.

We compared these 10 offboarding tools on their de-provisioning automation depth, integration coverage, and real-world reliability when it comes to removing access and maintaining compliance.

1. Stitchflow

• Best for: Mid-market and enterprise IT teams that want to automate offboarding in both connected and disconnected apps.
• G2: 4.8/5

Stitchflow is a SaaS management platform that “turns any app with a web UI into an API.” For apps that lack SCIM or publicly available APIs, Stitchflow runs managed browser automation (headless browsers inside isolated containers/VPN) to read account and license data and to perform lifecycle actions (create, update, deactivate).

Here’s what this looks like in practice:

Full-coverage automation (including non-API, disconnected apps)

The typical identity stack (IDP + SCIM) covers around 60–70% of apps. The rest are manually managed. Stitchflow fills that “last mile” by automating admin UIs directly. It logs into the app UI (via a headless browser), scrapes user/license/entitlement data, and performs the same admin clicks a human would to deactivate or remove an account.

From the caller’s perspective, the action is returned as an API/SCIM-style response, so existing workflows (Okta, Entra, Workato, ServiceNow, BetterCloud, etc.) stay unchanged.

Reliability with human-in-the-loop and deterministic automation

Browser automation can break (UI changes, CAPTCHA, 2FA). Stitchflow addresses that with a fully managed model: per-app integrations the Stitchflow team builds and maintains, automated validation rules that halt on anomalies, and 24/7 on-call engineers who step in (securely) to resolve blocks and patch scripts.

That human fallback plus single-session, isolated browser containers and credential injection from GCP Secret Manager is how Stitchflow guarantees uptime and consistent deprovisioning.

Auditable, secure evidence for compliance

Every automation run is timestamped, logged, and recorded (passwords redacted) and kept as audit evidence (90-day retention by default). That means offboarding is not just executed—it’s provable for auditors: who ran what, when, and what changed. Stitchflow also stores encrypted session state, enforces least-privilege service accounts per app, and is SOC2 Type II certified.

This means, you get:

• Automated offboarding for every app in your stack—even legacy or disconnected tools without APIs or SCIM support
• Deterministic automation that removes human error, manual steps, and admin bottlenecks across all apps.
• Automated license reclamation and orphaned account detection to reduce unused SaaS spend

And this is exactly how SpotOn closed over 400 offboarding gaps and saved $160,000 in unused licenses. And all this without paying SaaS apps extra to enable SCIM.

“We reviewed 7,000 accounts across multiple applications in just 15 minutes with all the context needed for quick decisions. Renewals no longer keep us up at night.”
– Director of Enterprise Applications, SpotOn

What real users are saying about Stitchflow

“Before Stitchflow, everything was spreadsheets and manual audits—just going back and making sure people actually got deprovisioned. We have hundreds of SaaS accounts, and it was all on us to track who had access to what. There were always gaps, things getting missed. Now, with Stitchflow, we can actually see how users are provisioned across different applications. It helps us cut down the manual work, and we're not bouncing between different tools trying to piece things together.”
– Aaron D, Sr. IT Systems Engineer

“Another huge improvement is how Stitchflow helps with bulk off-boarding. Google Admin Console is clunky and slow, and scripting for bulk removal is risky, as are off-boarding users with different attributes. With Stitchflow, we can reclaim licenses and remove access with 1-click, instead of manually going into each app. It has saved my team so much time and frustration.”
– Edwin K, CISO

Stitchflow best features

• Deterministic deprovisioning automation: Executes precise, step-by-step user removals directly within app UIs using managed browser automation—ensuring consistent, error-free offboarding even in apps without SCIM or API access.
• Last-mile SCIM bridge: Exposes non-SCIM apps as secure SCIM-style endpoints, letting IDPs (like Okta or Entra) trigger automated deprovisioning without changing existing workflows.
• IT Graph reconciliation: Continuously compares app-level user data with HR and IDP sources to detect orphaned, shadow, or still-active accounts and automatically initiates deprovisioning.
• Human-in-the-loop reliability: Combines automation with on-call engineers who step in within minutes when an app UI changes or a deprovisioning flow fails
• Recorded audit evidence: Captures timestamped logs and redacted video recordings for every offboarding action, providing audit-ready evidence for compliance reviews.
• Role-based service accounts: Uses least-privilege service identities per app to perform deprovisioning actions, keeping admin credentials segregated and auditable.
• License reclamation engine: Tracks deactivated users and automates license removal to reclaim unused seats and reduce SaaS costs post-offboarding.

Stitchflow pros

• Automates user deprovisioning in both API and non-API apps
• Provides timestamped logs and video recordings to simplify audits and evidence collection
• Avoids SCIM-tax upgrades and reclaims unused licenses
• Returns SCIM-style responses for disconnected apps so you can keep using Okta, Workato, ServiceNow, etc., unchanged
• Supports automatic rollback and validation rules—if something looks off, it halts and rolls back to avoid incorrect deletions

Stitchflow cons

• Stitchflow doesn’t support deprovisioning of on-prem apps

2. BetterCloud

• Best for: Security-conscious enterprises that need auditable, zero-touch offboarding workflows.
• G2: 4.4/5

BetterCloud is a SaaS management and automation platform designed to give IT teams centralized control over user lifecycle management across cloud applications. It connects to your IDP and SaaS apps to orchestrate actions like onboarding, offboarding, data transfers, and license governance—all through a no-code, drag-and-drop workflow builder.

When it comes to offboarding, BetterCloud shines in environments with a large number of supported integrations. It lets IT teams trigger workflows automatically when a user’s HR status changes, instantly revoking access across multiple apps, reclaiming unused licenses, and transferring owned data or resources.

BetterCloud best features

• Zero-touch offboarding: Workflows that run entirely without manual intervention—from access revocation to data transfer—ensuring rapid and consistent deprovisioning.
• License reclamation: Identifies and reclaims unused SaaS licenses post-offboarding, reducing wasted spend and freeing seats for reallocation.
• Deep audit reports: Maintains never-expiring logs of all offboarding actions, enabling compliance teams to validate that all steps were completed.
• No-code workflow builder: Enables IT teams to visually design offboarding sequences, with branches, conditions, and scheduling—without writing scripts.

BetterCloud pros

• Streamlines offboarding for connected SaaS apps
• Lets you revoke access to multiple apps and for multiple users at the same time
• It automatically deletes suspended accounts

BetterCloud cons

• Some users report limited customization options for certain workflows
• It can be expensive and requires significant time and effort to set everything up

📚Also read: The 10 best software license tracking tools for 2025

3. miniOrange

• Best for: Mid-sized to large organizations that want unified SSO, MFA, and automated user offboarding through a single platform.
• G2: 4.5/5

miniOrange is an identity and access management (IAM) platform that unifies SSO, MFA, user lifecycle management, and privileged access control under one system. Rather than functioning solely as a login or authentication tool, miniOrange serves as the control plane for identity lifecycle through integrations with HR systems, Active Directory, and SaaS applications.

So, it automates the entire user deactivation process from a single trigger—typically a status change in the HR or directory system.

What sets miniOrange apart is how it blends access governance and adaptive authentication into the offboarding flow. It not only terminates sessions and credentials but also continuously enforces conditional access rules to block ex-employees from authenticating through cached sessions or unmanaged devices.

miniOrange best features

• Automated deprovisioning: Revokes user access and disables accounts across connected apps when an employee leaves or their HR/directory status changes.
• Directory synchronization: Keeps user data consistent between HR systems, Active Directory, and cloud apps, ensuring instant access revocation during offboarding.
• Access policy enforcement: Applies conditional access and MFA policies that automatically expire or update upon user termination or role change.
• Privileged account revocation: Identifies and removes elevated permissions or admin rights as part of offboarding to prevent unauthorized access.

miniOrange pros

• Cost-effective user lifecycle management solution for small and mid-sized businesses
• Supports deprovisioning in on-prem, cloud, and legacy apps
• Supports bi-directional sync—updates in MiniOrange will be reflected in all connected directories and vice versa

miniOrange cons

• Some reviewers mention that setup and configuration can be complex or non-intuitive
• Limited customization options for configuring authentication workflows and security policies

4. Productiv

• Best for: Large enterprises with 100+ SaaS licenses that want data-driven, automated license reclamation and downgrade workflows tied to feature-level activity.
• G2: 4.6/5

Productiv is a SaaS intelligence platform built to optimize how companies manage software usage, spend, and user lifecycle events. It connects to your identity provider, expense system, and SaaS apps to track detailed engagement—not just logins, but feature-level usage—across every employee.

Productiv’s Elastic License Management (ELM) module extends this visibility into action: it automates license right-sizing, deprovisioning, and downgrades based on how people actually use each application.

That said, Productiv’s automation is primarily focused on license and entitlement management, not full account deactivation across every system.

Productiv best features

• Elastic License Management (ELM): Automates deprovisioning and license downgrades based on real usage data and activity history.
• Scheduled automation: Runs recurring workflows to continuously rightsize and clean up SaaS licenses across the portfolio.
• Workflow automation for licence reclamation: No-code or low-code workflows triggered by usage or lifecycle events to reclaim licences or clean up unused apps.

Productiv pros

• Unified dashboards show usage, spend, and license status across all SaaS tools.
• The no-code builder makes it simple for IT or finance to create license cleanup workflows
• Syncs with Okta and major SaaS apps for automated actions.

Productiv cons

• Focuses more on license reclamation and downgrade automation than complete offboarding within each app
• Some apps have limited automation support compared to deeper connectors like Okta or Google Workspace
• Requires clear data mappings and SSO integrations to fully leverage ELM workflows.

5. Trelica

• Best for: IT and security teams that want 1Password-integrated SaaS offboarding automation
• G2: 4.8/5

Trelica—now part of 1Password—is a SaaS management and automation platform that helps IT teams gain visibility into SaaS usage, manage licenses, and automate onboarding and offboarding across cloud applications. Trelica plays a central role in 1Password’s new Extended Access Management (XAM) platform, which goes beyond password security to govern who has access to which SaaS tools, for how long, and under what conditions.

What’s special is the combination of a no-code workflow builder, support for time-zone and locale logic (so the offboarding happens at the appropriate local time), and coverage not just of major cloud apps via SCIM/API but fallback tasks for apps without full integration.

Trelica best features

• Automated offboarding workflows: Triggered from HR/IdP lifecycle events, carrying out user account disablement, license removal, token revocation, file transfers, and final deletion/archival.
• No-code workflow builder: Lets IT teams design and customise offboarding processes (triggers, actions, delays, approvals) without scripting.
• Granular deprovisioning options: Supports multiple offboarding outcomes per app (suspend, deactivate, delete) based on app policy.

Trelica pros

• Has an intuitive UI and is relatively easy to set up and use
• Includes file/asset transfers, localised timing, and collaboration with line managers for offboarding workflows
• Provides comprehensive logs and task records for each offboarding run

Trelica cons

• A few customers mention that certain legacy tools or niche platforms have limited built-in automations
• Limited finance integrations, so that data has to be manually updated

6. SailPoint

• Best for: Large enterprises that need automated user offboarding along with advanced identity governance features.
• G2: 4.5/5

SailPoint is an enterprise-grade Identity Governance and Administration (IGA) platform built to manage and secure user access across thousands of systems, applications, and data sources.

For offboarding, SailPoint automates account deactivation and access revocation as soon as a termination event is triggered from the source of truth (typically HR or Active Directory). Its strength lies in how it pairs this automation with detailed access certification and audit trails, ensuring that ex-employees no longer retain access to critical systems.

SailPoint best features

• Automated offboarding workflows: Enable rapid access revocation and lifecycle handling when users leave or change roles.
• Policy-driven access governance: Role-based access control, separation of duties (SoD), and least-privilege enforcement are integrated into the user lifecycle.
• Audit, reporting, and certification: Built-in access reviews, audit logs, and user account status tracking to satisfy compliance requirements.

SailPoint pros

• Has a broad list of connectors, making it easy to integrate with loads of SaaS apps
• Designed to manage identities and access across thousands of users and many systems globally.
• Strong infrastructure for compliance-heavy industries (finance, manufacturing, global enterprises) where access governance is critical.

SailPoint cons

• Users report a complex setup process and a steep learning curve that’s worsened by slow customer support
• Its licensing model can get very expensive for smaller businesses

7. Torii

• Best for: Organizations where IT manages SaaS governance while business teams independently purchase and own their own tools.
• G2: 4.5/5

Torii is a SaaS management and automation platform designed to help IT teams regain control over sprawling app ecosystems. It automatically discovers every SaaS tool in use—including shadow IT—by connecting to your SSO, finance, and browser data, giving complete visibility into who’s using what and how often.

Torii’s strength lies in its visibility: it identifies accounts that may linger after offboarding and flags unrevoked access or duplicate licenses, reducing risk and spend. Its limitation, however, is that while it covers a wide range of SaaS apps through integrations, “last-mile” automation for niche or legacy tools without APIs may still require manual steps or partial scripting.

Torii best features

• Multi-source SaaS discovery: Connects to SSO, finance systems, browser extensions, etc., to surface both managed and shadow apps.
• Context-driven automation: Triggers workflows (including offboarding) based on usage, spend, access, and lifecycle data, not just static rules.
• No-code workflow engine: Allows IT teams to build onboarding/offboarding workflows with drag-and-drop logic and scheduling.
• Audit & governance support: Provides logs, workflow history, and visibility across IT, finance, and procurement to support offboarding traceability.

Torii pros

• Supports one-click workflows to revoke SSO sessions, shared-vault passwords, and SaaS seats
• Provides Slack and Teams workflows for self-serve access approvals
• Eko, the AI copilot, can answer your questions and pull data instantly

Torii cons

• Doesn’t support sequential workflows
• Some users report integration gaps that limit offboarding workflows

8. Nudge Security

• Best for: Security and IT teams needing behavioral-driven offboarding workflows—especially for unmanaged and OAuth-connected apps.
• G2: 4.7/5

Nudge Security is a modern SaaS security and management platform designed to uncover every cloud app, account, and integration being used across an organization—including unmanaged or shadow IT.

Nudge Security combines visibility with behavioral automation: instead of relying solely on central IT enforcement, it “nudges” the right users or app owners to take action, such as revoking access, resetting credentials, or confirming app ownership. The latter is especially useful for unmanaged SaaS apps.

Nudge Security best features

• Agentless SaaS discovery: Inventories every cloud & SaaS account (including unmanaged/shadow apps) across your org
• Offboarding playbook automation: Automates some of the hardest parts of employee exit—resetting passwords for unmanaged apps, revoking OAuth grants, and disabling SSO accounts.
• Nudge-based workflows: Identify “technical contacts” for each app, nudge them to clean up access, and collect audit-ready evidence of offboarding.

Nudge Security pros

• Removes app-to-app integrations set by employees who are offboarded
• Transfers ownership to the first owners when an admin is being offboarded
• Lets you conduct ad-hoc clean-ups during role changes and mass hiring updates

Nudge Security cons

• Certain legacy apps, non-SSO accounts, or highly custom systems may still require manual steps for offboarding
• Frequent login notifications about new accounts can feel overwhelming and clutter the dashboard experience

📚Also read: Best user lifecycle automation software for 2025

9. Josys

• Best for: IT teams managing distributed workforces who need unified control over both SaaS provisioning and physical device tracking.
• G2: 4.4/5

Josys is a SaaS and device management platform designed to give IT teams a single control panel for user lifecycle operations. Unlike tools that focus purely on software access, Josys unifies SaaS, device, and license management under one roof, making it ideal for companies managing both digital and physical offboarding tasks.

Its unique blend of SaaS automation and hardware visibility makes it especially valuable for distributed teams juggling remote equipment returns.

Josys best features

• Automated deprovisioning: Immediately terminates user access to SaaS apps when offboarding events trigger in HR apps.
• Customisable offboarding workflows: No-code workflows that sequence deprovisioning, device management, and licence reassignment.
• Scheduled deprovisioning: Set deprovision dates based on termination date or notice period for precise timing of access removal.
• Usage and licence optimisation: Detects inactive accounts bolted to offboarded users and rationalises them.

Josys pros

• Automatically syncs de-provisioning timelines to corporate policies
• Continuously monitoring to ensure no offboarded employee has access to company apps
• Provides an AI copilot that you can prompt to create baseline offboarding policies

Josys cons

• Users on G2 report integration issues that complicate provisioning and offboarding workflows
• Limited API support and API capabilities

10. Lumos

• Best for: Companies that want to automate offboarding through Slack-centric workflows.
• G2: 4.7/5

Lumos is an identity lifecycle and access governance platform designed to simplify how organizations manage user access across cloud and on-prem environments. When it comes to offboarding, Lumos automates the full leaver process through policy-based workflows.

When an employee exits, Lumos triggers a pre-defined sequence that disables accounts, removes access privileges, and reclaims unused SaaS licenses. It can also identify shadow IT or unmanaged apps linked to the departing user and flag them for manual review, reducing the risk of leftover access.

Lumos best features

• Lifecycle management: Supports full identity lifecycle workflows, including offboarding, witha visual workflow builder and automation.
• Access reviews and audit trails: Automates access review campaigns, flags stale or over-privileged accounts, and provides audit-ready evidence.
• Albus AI: An AI copilot that analyzes HRIS data, app assignments, and usage logs to identify patterns and recommend clean RBAC/ABAC policies for offboarding.

Lumos pros

• Provides just-in-time, time-bound access to ensure least privilege access
• Gives AI-powered insights to reduce SaaS sprawl and orphaned account risk
• Supports risk-based auto-approvals and scheduled auto-grants

Lumos cons

• Users report a complex setup process with a steep learning curve
• Compared to other platforms, Lumos has a limited set of integrations

5 must-have features of employee offboarding software

Offboarding software should guarantee complete and verifiable access removal across every system—not just the easy, API-connected ones. Here’s what to look for:

• Full deprovisioning coverage: The platform should revoke access in all apps, including those without APIs or SCIM support, by automating actions directly through admin interfaces.
• Reliable automation with built-in safeguards: Look for workflows that validate each step, roll back on anomalies, and support manual escalation when automation fails—ensuring no incomplete deprovisioning.
• Comprehensive audit evidence: Beyond basic logs, the best tools capture video recordings, change histories, and approval chains so compliance teams can prove every account was properly deactivated.
• Real-time IDP and HRIS integrations: Offboarding should trigger instantly from user status changes in systems like Okta, Entra, or Workday, with bi-directional sync to confirm completion.
• Continuous access monitoring: Even after offboarding, the system should continuously scan for orphaned accounts or residual credentials, flagging any missed revocations before they become risks.

Beyond features, we suggest you evaluate how each offboarding tool fits your environment, security model, and IT maturity. Some platforms specialize in SaaS license cleanup, while others extend into full identity governance or device management.

And then, consider operational reliability—who maintains the automations, how failures are handled, and whether audit evidence is detailed enough for your next SOC 2 or ISO audit.

Automate employee offboarding and user deprovisioning with Stitchflow

The best offboarding software all aim to solve one challenge—removing user access quickly, securely, and completely. But when it comes to full coverage—especially for apps without APIs or SCIM—most tools still leave a manual gap.

That’s where Stitchflow stands apart. It bridges your entire stack, automating offboarding across both connected and disconnected apps through managed browser automation. Every deprovisioning run is validated, logged, and recorded, so your IT team can guarantee every user is fully offboarded, every time.

👉 Book a demo with Stitchflow to see automated, audit-ready offboarding in action.