8 Best Zylo Alternatives for SaaS Management in 2025

Zylo is often one of the first names that comes up when organizations look into SaaS management platforms. With strong adoption among finance and procurement teams, it provides a clean, centralized view of software spend, contract timelines, and vendor relationships.

But what Zylo offers in clarity, it lacks in control.

Your procurement team can see you're spending $50K annually on design tools, but they can't tell you that ex-contractors still have active accounts in Figma, Asana, or GitHub. They know your collaboration tools cost $180K per year, but they don't know which departing employees retained access to non-single-sign-on (SSO) apps that your identity provider (IdP) can't reach.

A typical mid-sized organization runs between 200 and 300 SaaS applications, many of which are procured independently, used without IT’s knowledge, and rarely offboarded correctly.

Contractors cycle in and out. Teams spin up tools autonomously. Licenses renew automatically. Access lingers long after departure. IT ends up scrambling to clean up what no one else tracked.

This is SaaS sprawl, and it’s no longer just a finance problem.

Those orphaned accounts? They're your #1 breach vector. That license sprawl? It's creating audit gaps that could sink your SOC 2. And the manual cleanup work? It's burning out your already stretched IT team.

The visibility trap

Zylo helps surface what’s in your stack. But visibility isn’t the goal anymore, it’s the starting point.

Here's what happens in real life: Your design tool renewal comes up. Usage looks healthy based on Zylo's quarterly reports. You approve the spend.

Three weeks later, you discover that Jim from Marketing left two months ago, but his Figma admin account is still active. So is the contractor who finished the rebrand project in October. And that freelancer from Q3.

Why didn't anyone catch this? The app wasn't connected to your IdP. It wasn’t in the offboarding checklist. Zylo told you how much you were spending, not who was actually using it.

Now multiply this across 50+ disconnected apps and every departure in the past year.

What modern SaaS management requires

In 2025, IT and Ops teams need more than dashboards. They need execution. They need platforms that:

• Reclaim unused licenses in real time, not after the invoice is paid
• Trigger user access reviews based on role changes, not just quarterly calendars
• Catch orphaned accounts in unmanaged apps before the next breach
• Handle offboarding across 150+ tools, not just those with SCIM integration
• Provide answers to "who has access to what, and why?" on demand

The AI explosion is making this worse. Teams are adopting new tools weekly, most without SSO or a system for cross-domain identity management (SCIM) support. Manual tracking isn't scaling.

And this is where Zylo starts to fall short.

This guide breaks down eight of the best Zylo alternatives, each tailored for a different operating model:

• For IT teams running lean but managing heavy change
• For security leads trying to close access gaps before audits
• For high-growth organizations, automating access at scale
• For leadership teams demanding ROI and smarter renewals

We won’t just list features but explain how the tools operate, where they shine, and what kind of organization they’re ideal for.

What to look for in a good Zylo alternative

Zylo built its reputation on spend visibility and vendor insights. But today’s SaaS environments require platforms that go further, automating actions, closing security gaps, and supporting IT-led remediation. If you're dealing with contractors, AI tool sprawl, and manual deprovisioning nightmares, you need more than pretty charts.

Here are the must-haves in any modern Zylo alternative:

• Complete offboarding coverage
  Can it handle the apps your IDP can't reach? Your ideal platform should deprovision users from Asana, GitHub, and that new AI tool marketing adopted last week, not just the SCIM-connected apps. Unmanaged tools, orphaned accounts, and shadow IT should be covered, utilizing fallback methods such as CSV syncs or ticketing system hooks.
• Instant license reconciliation
  Quarterly usage reports don't cut it when licenses auto-renew monthly. Look for systems that continuously correlate usage, identity, and contract data to reclaim waste before renewals.
• Trigger-based access reviews
  Quarterly spreadsheets are out. Your platform should automatically flag access when someone changes roles, goes inactive, or switches teams. Leah moved from Marketing to Sales? Her Figma admin access should get reviewed immediately, not in Q4.
• Unified visibility across stakeholders
  Your CISO needs to see security gaps. Finance wants cost optimization. IT needs offboarding workflows. Everyone should work from the same real-time data, not conflicting reports from different tools.

These aren't nice-to-haves—they're table stakes for managing today's disconnected app reality.

8 Zylo alternatives at a glance

Here are 8 best Zylo alternatives at one glance

8 best Zylo alternatives in 2025

Here are the eight best Zylo alternatives that go beyond Zylo's spend visibility to actually solve your SaaS management headaches.

1. Stitchflow

Best for: IT, Security, and Compliance teams needing full SaaS governance, including disconnected apps and shadow AI tools

G2 Rating: 4.8 [See reviews]

Stop playing whack-a-mole with orphaned accounts

While Zylo shows you're spending $50k on collaboration tools, Stitchflow tells you exactly which ex-employees still have active accounts—and fixes it automatically. It’s not just a dashboard, it’s a full-service SaaS governance engine designed to handle both automated and disconnected worlds.

Stitchflow solves the permanent blind spot in modern IT environments: disconnected apps that your IdP doesn’t automate. These tools create security gaps, compliance pain, and wasted licenses, and they account for roughly 40% of your SaaS stack.

Stitchflow is built for the real world of IT

• Contractor-heavy organizations with constant churn (3000+ at Turing)
• Multiple IdPs (Okta + Google Workspace + Azure AD) post acquisitions
• Department-led tool adoption and shadow IT/AI that outpace IT integration
• Apps that charge $25/user/month for SSO (looking at you, Slack alternatives)
• Complex, exception-heavy access rules
• Legacy, niche, or non-SCIM SaaS
• Compliance expectations that demand continuous evidence

Why Stitchflow is a better Zylo alternative

Zylo provides spend visibility. Stitchflow provides control, finding and fixing gaps in every app, even those without APIs or SSO.

• Automate offboarding for SCIM and non-SCIM apps
• Remediate orphaned accounts, a top cause of breaches
• Avoid the SSO/SCIM tax by covering disconnected apps without premium tiers
• Audit automation: SOC 2 evidence generated continuously, not quarterly
• Recover 10–20% of SaaS spend through license reclamation
• Recover 10–20% of SaaS spend through license reclamation

Stitchflow case study: From chaos to cleanup

Turing, an AI consulting firm serving OpenAI and 1,000+ enterprises, was managing 3,000+ contractors across dozens of non-SCIM apps. Manual offboarding was creating massive security gaps.

When Stitchflow first scanned their environment:

• 2,658 orphaned accounts were discovered across disconnected apps
• Over $106,000 in annual license waste was identified
• Zero manual effort is now required for contractor offboarding across all apps

"Okta established our core identity infrastructure and automated provisioning for our SCIM-enabled apps. But with 2,000+ contractors and dozens of non-SCIM apps, we needed Stitchflow to complete our identity governance."

— Edwin Katabaro, Head of IT & Security, Turing

Core Capabilities of Stitchflow

Identity-aware license cleanup

Stitchflow connects to Okta, Google Workspace, Azure AD, and HR systems to continuously match users to app access. If someone leaves or changes roles, Stitchflow flags (or removes) the access, even if the app isn’t connected via API.

Complete offboarding automation

It handles the apps that make your life difficult: no APIs, expensive SCIM plans, or legacy systems that predate your SSO rollout. Through CSV imports and direct integrations, you get complete deprovisioning coverage, not just the enterprise apps. Thus, you get full visibility and closure.

Always-on access reviews

Instead of static reports, Stitchflow flags mismatches in real time: inactive users with active licenses, orphaned accounts still using tools, or access that doesn’t align with the team structure.

The IT Graph

A visual, live map that connects users, apps, roles, licenses, and owners. Unlike spreadsheets or siloed dashboards, this is one view for IT, Security, and Finance to act from. When your CISO asks, "Who has access to our design tools?" you'll have the answer in seconds, not hours of manual checking.

Contract & renewal intelligence

Before each renewal, see exactly what you're paying for:

• Which licenses are actually being used
• Who owns each app relationship
• What access should be cleaned up
• Which renewals can you safely downsize

The Access Matrix

Need to know who has access to what, and why? One click provides a filtered view of access entitlements across your environment, organized by role, user, or app.

Stitchflow is ideal for complex organizations

You’ll get the most value from Stitchflow if you:

• Operate in a multi-IdP or multi-domain setup
• Manage contractor-heavy or decentralized teams
• Spend time reconciling user access manually
• Run quarterly access reviews in spreadsheets (and dread them)
• Struggle to deprovision users from apps with no direct integrations

How Stitchflow compares to Zylo

See Stitchflow in action

2. Torii

Best for: Ops and IT teams scaling lifecycle automation across the SaaS stack
G2 Rating: 4.5/5

Ever wish you could just tell your systems, "When someone joins Sales, give them Salesforce and HubSpot access automatically"? That's exactly what Torii does.

Torii is ideal for organizations ready to move from ad-hoc provisioning to structured, automated SaaS lifecycle management. While tools like Zylo surface contract details, Torii focuses on execution, automating workflows across onboarding, offboarding, and license reassignments.

Its low-code automation builder lets IT teams map access changes to real-world events. For example, if an employee switches departments or exits the company, Torii can immediately revoke or reassign licenses without waiting for a ticket.

Key capabilities of Torii

• Workflow automation engine: Drag-and-drop builder to customize onboarding, offboarding, and role change logic
• License policy enforcement: Set limits by department or role to prevent over-assignment
• Integrations with HRIS and ITSM tools: Works with Workday, BambooHR, Jira, ServiceNow, and more
• Browser-based app discovery: Captures shadow IT via browser agents and SSO
• Renewal insights: Combining spend data with app usage for smarter renewals

Pros of Torii

• Works well in environments where HR and IT systems are tightly coupled
• Automatically triggers workflows when HR data changes (e.g., role changes, exits)
• Reduces manual intervention during offboarding
• Scales effectively in mid- to large-sized companies with high SaaS complexity
• Especially useful where IT headcount is limited but automation needs are high

Cons of Torii

• Heavy focus on people and process automation; less emphasis on vendor or contract visibility
• Best suited if your main challenge is execution and workflow automation, not broader governance or financial optimization

3. Zluri

Best for: Mid-sized IT teams just beginning formal SaaS management
G2 Rating: 4.6/5

Zluri is a good starting point for companies looking to go beyond spreadsheets. It provides automated discovery of SaaS apps, license usage reports, and basic workflow automation. Compared to Zylo, which is often chosen by procurement teams, Zluri is more IT-centric.

It connects to SSO providers, finance systems, and device agents to pull app usage data, then surfaces insights such as underutilized licenses or apps purchased without approval.

Key capabilities of Zluri

• SaaS discovery via finance, SSO, and endpoint data
• License usage dashboards
• Renewal tracking and alerts
• Onboarding/offboarding workflows
• Role-based access controls and user management

Pros of Zluri

• Great fit for teams just beginning their SaaS management journey
• Especially useful for organizations with fewer than 1,000 employees
• Easy to adopt with a clean, approachable interface
• Provides IT-focused visibility at the user level (e.g., license utilization in Figma)
• Doesn’t require deep IT automation to get started

Cons of Zluri

• More suited for lightweight SaaS management; not built for complex compliance automation
• Works best for organizations that want visibility and user-level control, but may not scale as effectively for advanced governance needs

4. BetterCloud

Best for: Security-focused teams managing SaaS policy enforcement
G2 Rating: 4.4/5

BetterCloud is all about precision. It’s designed for security-conscious IT teams that need to enforce granular SaaS policies across collaboration suites, such as Google Workspace and Microsoft 365.

It uses event-based triggers and custom scripting to monitor behaviors and enforce controls. For example, if a file is shared externally from Google Drive, BetterCloud can revoke access and notify IT in real time.

Key capabilities of BetterCloud

• Event-driven scripting engine for policy enforcement
• Activity monitoring across core SaaS apps
• SaaS access remediation workflows
• Custom security alerts and audits
• Deep integrations with M365, Google, Slack, Dropbox, and more

Pros of BetterCloud

• Strong focus on what happens after SaaS apps are connected (policy enforcement, automation, control)
• Well-suited for large organizations with mature security postures
• Ideal for industries like healthcare or finance, where data leaks carry severe consequences
• Provides real-time control over risky user activity (e.g., file shares, permissions)
• Shifts the focus from visibility to active prevention of security risks

Cons of BetterCloud

• Assumes you already know your SaaS inventory; less focused on discovery
• Heavier implementation and management effort compared to lightweight platforms
• Best value comes in security-heavy environments, less so in smaller or less regulated companies

5. Productiv

Best for: CIOs, CFOs, and procurement teams driving consolidation and ROI
G2 Rating: 4.6/5

Productiv doesn’t focus on access or provisioning. Its niche is software ROI—analyzing how teams engage with applications to inform budget and consolidation decisions.

Instead of just reporting login activity, Productiv analyzes deeper usage metrics—like which features are being used, how often, and by which departments.

Key capabilities of Productiv

• Feature-level app engagement analytics
• Redundancy and consolidation recommendations
• Usage-based renewal forecasting
• Team-level benchmarks and reports
• C-suite dashboards

Pros of Productiv

• Designed for executive leadership seeking to rationalize SaaS spend across hundreds of tools
• Strong analytics for aligning software usage with business outcomes
• Helps measure productivity and ROI at the team level (e.g., Engineering, Marketing)
• Complements IT tools with a finance/strategy lens on SaaS value

Cons of Productiv

• Focused primarily on analytics and business outcomes, not access control or remediation
• May require significant data integration for full value
• Works best at scale; smaller orgs may find it more than they need

6. Nudge Security

Best for: Security teams managing decentralized SaaS environments
G2 Rating: 4.7/5

Nudge Security approaches SaaS risk from a behavioral angle. It identifies unsanctioned app usage (shadow IT) and, instead of blocking it outright, encourages employees to adopt secure practices.

This light-touch approach works well in companies where employees have the freedom to adopt tools, but security still needs guardrails.

Key capabilities of Nudge Security

• Shadow IT detection via browser and email telemetry
• Behavioral nudges and security prompts
• Tracking of unmanaged apps and accounts
• Non-intrusive deployment
• Team-level risk reporting

Pros of Nudge Security

• Ideal for remote-first companies where innovation outpaces IT approvals
• Excellent for startups and scale-ups that prioritize flexibility while maintaining security
• Especially valuable in developer-heavy environments, experimenting with new tools
• Proactively discovers unsanctioned apps and accounts (“shadow IT”)
• Helps surface security risks before they escalate

Cons of Nudge Security

• More focused on discovery and visibility, less on full lifecycle governance
• Best suited for fast-growing or experimental environments; less critical for highly controlled IT ecosystems
• May surface a large volume of shadow IT that still requires manual or external remediation

7. AccessOwl

Best for: Startups and scaling teams, automating access requests
G2 Rating: 4.7/5

Tired of your #it-help channel being flooded with "Hey, can someone add me to Figma?" messages? AccessOwl transforms those random requests into structured, automated workflows that actually get things done.

AccessOwl is all about access provisioning, making it easy for employees to request app access (typically via Slack or Teams), and for IT to enforce approval chains and track compliance.

It’s perfect for organizations where tickets pile up so that someone can gain access to Figma or Notion.

Key capabilities of AccessOwl

• Slack/Teams-based access request interface
• Pre-configured approval paths
• Auto-provisioning based on role or department
• Auto-deprovisioning on project close or role change
• Audit trail and reporting

Pros of AccessOwl

• Brings structure to access workflows without slowing teams down
• Especially valuable for agencies, consultancies, and startups with high turnover or project-based work
• Makes it easy to grant temporary access to client-specific tools
• Real-time, user-initiated provisioning streamlines requests and approvals
• Reduces manual IT workload by automating access control

Cons of AccessOwl

• Primarily focused on provisioning; not a full lifecycle SaaS management solution
• Best suited for fast-moving teams rather than heavily regulated enterprises
• May require additional tooling to handle compliance or broader governance

8. Lumos

Best for: Enterprises with formal compliance needs and audit workflows
G2 Rating: 4.7/5

Lumos is built for access governance at scale. It centralizes entitlements, manages access reviews, and helps enforce least-privilege policies, all in one system designed for audit-readiness.

If your organization needs to comply with SOX, SOC 2, or ISO 27001, Lumos can schedule reviews, collect evidence, and enforce policies across apps.

Key capabilities of Lumos

• Scheduled and event-triggered access reviews
• Entitlement catalog and policy enforcement
• Self-service access requests with approval flows
• Integration with HRIS, SSO, and ITSM tools
• Real-time risk insights for every app-user pair

Pros of Lumos

• Automates quarterly reviews and audit reconciliations, replacing spreadsheets
• Centralized workflows strengthen Governance, Risk, and Compliance (GRC) practices
• Particularly effective for enterprises in regulated industries (healthcare, finance, public companies)
• Provides automated, evidence-backed role-based access reviews
• Ensures every user with access is authorized correctly and reviewed

Cons of Lumos

• More compliance- and audit-oriented, less focused on broader SaaS optimization
• It may be overkill for smaller organizations with lighter compliance requirements
• Implementation may require strong alignment with existing security teams and processes

Choosing the Right Zylo Alternative

Zylo served its purpose well—it brought order to chaotic software spending and gave finance teams visibility into vendor relationships. For organizations just starting to get their arms around SaaS sprawl, that visibility was a huge step forward.

But visibility alone doesn't solve today's problems.

Your biggest headaches aren't contract timelines—they're the security gaps and operational chaos that happen between purchases and renewals in a constantly shifting SaaS environment:

• Ex-contractors still active on GitHub and Asana months after projects ended
• Marketing's new AI tools that bypass your security review entirely
• $50k in unused licenses sitting in apps your IdP can't even see
• Audit prep that takes weeks of manual evidence gathering
• Manual deprovisioning eating up 10+ hours of your team's time every week

These problems require more than a dashboard. They require a platform that continuously finds and fixes gaps across every application, without manual lift.

That’s where Stitchflow stands apart. It closes the 40% coverage gap that traditional SaaS management tools leave behind, automating remediation across both connected and disconnected apps, and delivering unified visibility that IT, Security, Compliance, and Finance can act on.

Ready to see results with Stitchflow?

Tired of spending your Fridays manually deprovisioning ex-employees from apps your IdP can't reach?

Stitchflow is the only platform that unifies identity, access, usage, and license reconciliation into one automated workflow, built to handle both connected and disconnected apps.

• Fix orphaned access before it becomes a breach risk
• Reclaim idle licenses without waiting for renewal day
• Automate offboarding for SCIM and non-SCIM apps alike
• Be audit-ready with continuous, automated evidence
• Avoid the SSO/SCIM tax by managing non-integrated apps without premium plans
• Reduce manual effort equivalent to 1–2 FTEs per 1,000 employees

So you don’t just see the problem. You solve it, securely, completely, and without the endless spreadsheet work.

👉 Book a demo and see why fast-moving IT teams are replacing visibility-only tools like Zylo with Stitchflow’s done-for-you SaaS governance.