8 Best Zylo Alternatives for SaaS Management in 2025

Zylo is often one of the first platforms mentioned in any conversation about SaaS management. With a strong foothold in finance and procurement departments, Zylo provides organizations with a clear, centralized view of their software spend, contract renewals, and vendor landscape.

It’s a well-built dashboard that helps you understand what you’ve purchased and when your next renewal is due.

But what Zylo offers in clarity, it often lacks in control.

Today’s SaaS ecosystems are growing in ways that procurement tools alone can’t manage. A typical mid-sized company now runs between 200 and 300 SaaS apps, many of which are purchased and used without IT involvement. Contractors come and go. 

Teams adopt tools autonomously. Apps get left behind. Licenses auto-renew. Sensitive access remains long after people leave. And IT is left to clean up the mess.

This is the reality of modern SaaS sprawl. It’s no longer just a finance problem. It’s an IT problem, a security risk, and a time sink for teams already spread thin.

The visibility trap

Zylo helps you see what's in your stack. But seeing is no longer enough.

Let’s walk through a scenario you might recognize:

You get a renewal reminder for a design app. You pull up usage data from the past quarter—it appears to be fine. 

But when you cross-check against your IDP, you find that four of the users left two months ago. Their licenses were never deactivated. 

You dig through old tickets and realize the offboarding checklist never included this tool. And because it's not connected to SCIM or SSO, no one caught it.

This happens across dozens of apps. Multiply that by every team, every contractor, and every department. Suddenly, a tool like Zylo—great for vendor tracking—can’t keep up with the operational complexity you’re managing.

What modern SaaS management requires

In 2025, IT and Ops teams need more than dashboards. They need execution. They need platforms that:

• Reclaim unused licenses in real time, not after the invoice is paid
• Trigger access reviews based on role changes, not just quarterly calendars
• Catch orphaned accounts in unmanaged apps before the next breach
• Handle offboarding across 150+ tools, not just those with SCIM integration
• Provide answers to "who has access to what, and why?"—on demand

The rise of zero-touch IT, compliance pressure, and hybrid teams means that SaaS management is no longer just about visibility. It’s about automation, identity alignment, and risk reduction.

And this is where Zylo starts to fall short.

This guide breaks down 8 of the best Zylo alternatives, each tailored for a different operating model:

• For IT teams running lean but managing heavy change
• For security leads trying to close access gaps before audits
• For high-growth orgs, automating access at scale
• For leadership teams demanding ROI and smarter renewals

We’ll go deep into each tool, not just listing features but explaining how they operate, where they shine, and what kind of organization they’re ideal for.

Over the following sections, we’ll break these tools down, starting with what to look for in a strong Zylo alternative, and then diving deep into each platform, starting with Stitchflow.

What to look for in a good Zylo alternative

Zylo built its reputation around spend visibility and vendor insights. But today’s SaaS environments require platforms that go further—automating actions, closing security gaps, and supporting IT-led remediation.

Here are the must-haves in any modern Zylo alternative:

• Complete offboarding
  Not just for SCIM-connected apps. Your platform should cover unmanaged tools, orphaned accounts, and shadow IT, utilizing fallback methods such as CSV syncs or ticketing system hooks.
   
• Instant license reconciliation
  Tools that only show usage snapshots fall short. Look for systems that continuously correlate usage, identity, and contract data to reclaim waste before renewals.
   
• Trigger-based access reviews
  Quarterly spreadsheets are out. Access reviews should be triggered by events, such as role changes or inactivity, rather than just time.
   
• Unified visibility
  IT, Security, and Finance should share a real-time map of users, licenses, apps, and entitlements—eliminating silos and blind spots.

If you're managing complex SaaS environments, these are non-negotiable.

8 best Zylo alternatives in 2025

Here are 8 best Zylo alternatives that are curated for you based on your needs and the platforms’ capabilities.

1. Stitchflow

Best for: IT-led orgs managing fast-changing teams, multiple identity providers, and unmanaged apps

G2 Rating: 4.8

Visibility is not enough. Stitchflow closes the loop.

Where platforms like Zylo stop at surfacing data, Stitchflow acts on it. It’s a full-service SaaS governance engine that reconciles identity, usage, and licensing in real-time, helping IT teams not only observe problems but also fix them.

It’s built specifically for modern IT environments:

• Companies with contractors cycling in and out every month
• Multiple identity providers across domains (e.g., Okta + Google Workspace + Azure AD)
• Dozens of tools acquired independently by departments
• Compliance expectations that demand provable access control

And the biggest difference? Stitchflow doesn’t need everything to be connected via SCIM or native APIs. It handles unmanaged apps, CSV-based systems, and long-tail software that other platforms ignore.

Real-world example: From chaos to cleanup

One of Stitchflow’s customers—a fast-scaling company doubled its headcount in 12 months. As expected, chaos followed. When they reviewed their environment:

• 812 orphaned SaaS accounts were uncovered
• Over $180,000 in license waste was sitting idle
• 93% of those accounts were cleaned up before the next renewal cycle—all in one sprint

“We didn’t need a list of problems—we needed a platform that fixed them. Stitchflow did exactly that. It’s full-service. We closed security gaps while managing 8,000+ external contractors.”
— Edwin Katabaro, CISO, Turing

[Read the full story]

Core Capabilities

Identity-aware license cleanup

Stitchflow connects to Okta, Google Workspace, Azure AD, and HR systems to continuously match users to app access. If someone leaves or changes roles, Stitchflow flags (or removes) the access, even if the app isn’t connected via API.

Complete offboarding automation

Handles apps with no integrations using data stitching and automation across CSVs, manual tools, or ticket systems. You get full visibility and closure.

Always-on access reviews

Instead of static reports, Stitchflow flags mismatches in real-time: inactive users with active licenses, orphaned accounts still using tools, or access that doesn’t align with the team structure.

The IT Graph

A visual, live map that connects users, apps, roles, licenses, and owners. Unlike spreadsheets or siloed dashboards, this is one view for IT, Security, and Finance to act from.

Contract & renewal intelligence

Rather than just flagging expiration dates, Stitchflow shows:

• Who owns the app
• Who’s using it (or not)
• Which licenses are wasted
• What’s at risk of being renewed unnecessarily

The Access Matrix

Need to know who has access to what, and why? One click provides a filtered view of access entitlements across your environment, organized by role, user, or app.

Built for complex orgs

You’ll get the most value from Stitchflow if you:

• Operate in a multi-IDP or multi-domain setup
• Manage contractor-heavy or decentralized teams
• Spend time reconciling user access manually
• Run quarterly access reviews in spreadsheets (and dread them)
• Struggle to deprovision users from apps with no direct integrations

“With eight brands and three IDPs, quarterly reviews used to take weeks. Stitchflow cleaned up our stack in days, with no manual lift.”
— Chris Tucker, Director of Strategic Technology, Stitchflow Customer

Why does it fit better than Zylo

Zylo surfaces contracts and usage reports, but it doesn’t enforce access policies or close gaps across unmanaged tools. That leaves IT holding the bag when it comes to actual remediation.

Stitchflow bridges that gap.

It automates the actions you used to manage with spreadsheets:
Offboarding. Access reviews. License cleanup. Renewal prep.

It doesn’t just give you a dashboard. It gives you a fix button.

2. Torii

Best for: Ops and IT teams scaling lifecycle automation across the SaaS stack

G2 Rating: 4.5

Torii is ideal for organizations ready to move from ad-hoc provisioning to structured, automated SaaS lifecycle management. While tools like Zylo surface contract details, Torii focuses on execution—automating workflows across onboarding, offboarding, and license reassignments.

Its low-code automation builder lets IT teams map access changes to real-world events. For example, if an employee switches departments or exits the company, Torii can immediately revoke or reassign licenses without waiting for a ticket.

Key capabilities:

• Workflow automation engine: Drag-and-drop builder to customize onboarding, offboarding, and role change logic
• License policy enforcement: Set limits by department or role to prevent over-assignment
• Integrations with HRIS and ITSM tools: Works with Workday, BambooHR, Jira, ServiceNow, and more
• Browser-based app discovery: Captures shadow IT via browser agents and SSO
• Renewal insights: Combining spend data with app usage for smarter renewals

Where Torii shines:

Torii works well in environments where HR and IT systems are tightly coupled. If your HR platform serves as the source of truth for role changes, you can automatically trigger workflows, eliminating the need for manual intervention in every offboarding process. It’s particularly powerful in mid- to large-sized companies where volume and complexity are high but IT headcount is limited.

How it differs from Zylo:
Zylo focuses on contracts and vendors; Torii focuses on people and processes. If your biggest pain is execution, not visibility, Torii provides the automation muscle that Zylo lacks.

3. Zluri

Best for: Mid-sized IT teams just beginning formal SaaS management
G2 Rating: 4.6

Zluri is a good starting point for companies looking to go beyond spreadsheets. It provides automated discovery of SaaS apps, license usage reports, and basic workflow automation. Compared to Zylo, which is often chosen by procurement teams, Zluri is more IT-centric.

It connects to SSO providers, finance systems, and device agents to pull app usage data, then surfaces insights such as underutilized licenses or apps purchased without approval.

Key capabilities:

• SaaS discovery via finance, SSO, and endpoint data
• License usage dashboards
• Renewal tracking and alerts
• Onboarding/offboarding workflows
• Role-based access controls and user management

Where Zluri works well:

For teams just starting out with SaaS management—especially in orgs with fewer than 1,000 employees—Zluri helps bring order to the chaos. It’s approachable, visually clean, and doesn’t require deep IT automation to get started. 

How it differs from Zylo:

Zluri offers more IT-focused visibility than Zylo, which is primarily focused on spend and vendors. It’s a good fit for orgs that want control over user-level access but don’t yet need complex compliance automation.

4. BetterCloud

Best for: Security-focused teams managing SaaS policy enforcement
G2 Rating: 4.4

BetterCloud is all about precision. It’s designed for security-conscious IT teams that need to enforce granular SaaS policies across collaboration suites, such as Google Workspace and Microsoft 365.

It uses event-based triggers and custom scripting to monitor behaviors and enforce controls. For example, if a file is shared externally from Google Drive, BetterCloud can revoke access and notify IT in real time.

Key capabilities:

• Event-driven scripting engine for policy enforcement
• Activity monitoring across core SaaS apps
• SaaS access remediation workflows
• Custom security alerts and audits
• Deep integrations with M365, Google, Slack, Dropbox, and more

Where BetterCloud stands out:

It’s less focused on discovery and more on what happens after SaaS apps are connected. For large organizations with robust security postures, BetterCloud offers the level of control that you won’t find in tools like Zylo or Zluri.

How it differs from Zylo:
Zylo reports risk exposure; BetterCloud prevents it. If your challenge is enforcing policies (not just viewing them), BetterCloud is a much more hands-on solution.

5. Productiv

Best for: CIOs, CFOs, and procurement teams driving consolidation and ROI
G2 Rating: 4.6

Productiv doesn’t focus on access or provisioning. Its niche is software ROI—analyzing how teams engage with applications to inform budget and consolidation decisions.

Instead of just reporting login activity, Productiv analyzes deeper usage metrics—like which features are being used, how often, and by which departments.

Key capabilities:

• Feature-level app engagement analytics
• Redundancy and consolidation recommendations
• Usage-based renewal forecasting
• Team-level benchmarks and reports
• C-suite dashboards

Where Productiv fits:

Productiv is ideal for executive leadership managing hundreds of tools and seeking to rationalize spend. It works well as a complement to access-focused tools, providing a business lens on whether tools deliver real value.

How it differs from Zylo:
Zylo tracks contracts. Productiv tracks outcomes. If your main goal is aligning software spend with business performance, Productiv’s analytics go far deeper than Zylo’s.

6. Nudge Security

Best for: Security teams managing decentralized SaaS environments
G2 Rating: 4.6

Nudge Security approaches SaaS risk from a behavioral angle. It identifies unsanctioned app usage (shadow IT) and, instead of blocking it outright, encourages employees to adopt secure practices.

This light-touch approach works well in companies where employees have the freedom to adopt tools, but security still needs guardrails.

Key capabilities:

• Shadow IT detection via browser and email telemetry
• Behavioral nudges and security prompts
• Tracking of unmanaged apps and accounts
• Non-intrusive deployment
• Team-level risk reporting

Ideal for:

Remote-first, fast-moving orgs where top-down IT enforcement isn’t practical. Nudge creates just enough friction to steer behavior, without alienating end users.

How it differs from Zylo:
Zylo can’t see what it doesn’t know. Nudge shows you what’s under the radar—and helps you respond without being heavy-handed.

7. AccessOwl

Best for: Startups and scaling teams, automating access requests
G2 Rating: 4.7

AccessOwl is all about access provisioning—making it easy for employees to request app access (typically via Slack or Teams), and for IT to enforce approval chains and track compliance.

It’s perfect for organizations where tickets pile up so that someone can gain access to Figma or Notion.

Key capabilities:

• Slack/Teams-based access request interface
• Pre-configured approval paths
• Auto-provisioning based on role or department
• Auto-deprovisioning on project close or role change
• Audit trail and reporting

Where AccessOwl excels:

In fast-moving teams where manual IT processes can’t keep up, AccessOwl builds structure into access workflows without bogging things down. It’s especially valuable for startups and agencies that need speed without sacrificing security.

How it differs from Zylo:
Zylo tracks what apps exist. AccessOwl governs who gets in, how, and when. It solves for a layer Zylo never touches—real-time, user-initiated provisioning.

8. Lumos

Best for: Enterprises with formal compliance needs and audit workflows
G2 Rating: 4.7

Lumos is built for access governance at scale. It centralizes entitlements, manages access reviews, and helps enforce least-privilege policies—all in one system designed for audit-readiness.

If your org needs to comply with SOX, SOC 2, or ISO 27001, Lumos can schedule reviews, collect evidence, and enforce policies across apps.

Key capabilities:

• Scheduled and event-triggered access reviews
• Entitlement catalog and policy enforcement
• Self-service access requests with approval flows
• Integration with HRIS, SSO, and ITSM tools
• Real-time risk insights for every app-user pair

When to consider Lumos:

If your audits rely on spreadsheets or you manually reconcile reviews every quarter, Lumos replaces all that with automation and centralized workflows. It’s especially effective for security and compliance teams responsible for Governance, Risk, and Compliance (GRC).

How it differs from Zylo:
Zylo tracks tools and contracts. Lumos proves that access to those tools is compliant, backed by automated evidence and role-based logic.

Zylo Alternatives at a Glance

Final Thoughts: Choosing the Right Tool

Zylo helped bring SaaS management into the spotlight. It made vendor data accessible, turned contract timelines into reminders, and provided finance teams with a platform to monitor software spend. For a while, that was enough.

However, by 2025, the challenges facing IT teams will have evolved. You’re no longer just tracking what you bought—you’re untangling a web of orphaned accounts, disconnected apps, siloed identities, and last-minute renewal fire drills. You’re expected to protect data, control access, reduce waste, and prove compliance. And you need more than a dashboard to do that.

Choosing a Zylo alternative isn’t about chasing features—it’s about solving real operational pain.

If your biggest frustration is finding out, too late, that unused licenses were renewed, or that a contractor who left six weeks ago still has access to critical systems, then visibility tools won’t cut it. You need a platform that acts on data, not just reports it.

Platforms like Stitchflow give you that execution layer—automating offboarding, license cleanup, and access reviews in real time, even for unmanaged apps. 

Others like Torii help IT scale operations with structured automation. Zluri is a solid starting point if you’re early in your SaaS journey. 

BetterCloud gives security teams granular control over user behavior. Productiv helps leaders understand what tools are actually driving value. 

Tools like Nudge Security, AccessOwl, and Lumos address critical gaps in shadow IT, provisioning, and compliance, respectively.

Each of these platforms was built to do what Zylo doesn’t: take action.

The right tool depends on where your pain is sharpest. However, the common thread is this: Visibility isn’t the destination anymore. It’s just the beginning. What your team needs is remediation, automation, and clarity that you can act on.

That’s the future of SaaS management. And it starts with choosing a platform built for what IT is really responsible for today.

Ready to see the difference?

Stitchflow is the only platform that unifies identity, access, usage, and license reconciliation into a single automated workflow.

So you don’t just see the problem. You solve it.

• Fix orphaned access
• Reclaim idle licenses
• Automate offboarding
• Be audit-ready—without spreadsheets

👉 Book a demo and see why fast-moving IT teams are switching to Stitchflow.